Notice on Race Kit Pickup - 2020

Notice on Race Kit Pickup - 2020

Ha Long, November 12, 2020.

 

Welcome to the Halong Bay Heritage Marathon 2020! In 10 days, the marathon will officially begin. The Organizing Committee (Organizers) of the Halong Bay Heritage Marathon would like to inform of the time and place to receive Race Kit, as well as some specific notes as follows:

I. TIME AND PLACE FOR RACE KIT PICKUP

Time: From 09:00 – 19:00 on November 21, 2020

Place: The Quang Ninh Province's Planning, Fair and Exhibition Center, Tran Quoc Nghien street, Ha Long city, Quang Ninh province (near the Start Line)

Note: For groups of 5 runners or more, please download the form of the group list here, fill in the information and email the file to halongrace@dhavietnam.vn before 0:00 on Nov 17, 2020 to get assistance for receiving the Race Kit.

 

II. RACE-KIT PICKUP PROCEDURES

Step 1. Complete the medical report at https://tokhaiyte.vn/ (Save the notice of successful declaration) and install Bluezone app on your mobile phone. <MANDATORY>

Step 2. Sign the ONLINE disclaimer at the following link <LINK>. <MANDATORY>.

Step 3. Wait for the confirmation email of completion of signing the ONLINE disclaimer agreement with the QR code from the Organizers (after completing Step 2).

Step 4. Save the QR code (photo format file on mobile phone or hard copy).

Step 5. Present the QR code and the original copy of your ID (ID card/passport ...) used to register for the Halong Bay Heritage Marathon at the time and place as notified by the Organizers to receive Race Kit. (The Organizers don’t accept copies of the identification paper).

 

III. PROCEDURES ON AUTHORISING FOR RACE KIT PICKUP

In case runners cannot come in person to receive the Race Kit, they can authorise for another person to pick up by completing the following steps:

(Note: Runners can only authorise the Race Kit pickup after having completed Step 1 and 2 of Article II above)

Step 1*. Complete fully and accurately details of the Authorised Person to receive Race Kit at the following link: <LINK>

Step 2*. Send the Authorising Person's QR code to the Authorised Person.

Step 3*. The Authorized Person presents the Authorizing Person's QR code (photo file on mobile phone or hard copy) together with the original ID (ID card/ passport…) of the Authorized Person (information filed at the Authorization Information Link at Step 1*) at the time and place as notified by the Organizers to receive Race Kit. (The Organizers don’t accept copies of the identification paper).

 

CAUTION ON RACE KIT PICKUP

  • Please complete all the steps as announced at PROCEDURES FOR RACE KIT PICKUP before arriving at the Race Kit pickup area. The ROC only accepts to hand over the Race Kit when you have: (i) completed the medical declaration at https://tokhaiyte.vn/; (ii) installed Bluezone app on your phone, and (ii) had the QR code.
  • In case you have yet to receive the Organizers’ email confirming the completion of the online disclaimer agreement with a QR code, please inbox the official fan page of the marathon: https://www.facebook.com/HalongBayInternationalHeritageMarathon, or send an email to the Organizers at halongrace@dhavietnam.vn.
  • Right after receiving the Race Kit, please check:
    • The Time Chip attached behind the Bib at Sportstat’s Time Chip checking counter to ensure your personal details are correct and the chip works well. The Organizers will not take responsibility if the Time Chip has not been checked
    • Items in the Race Kit. After runners leave the Race Kit pickup area, the Organizers will not accept any exchange or return of any items in Race Kit.

 

NOTE FOR THE RACE DAY

  • If experiencing any signs of a cold, fever, coughing or sore throat, runners are advised to stay at home, monitor their own health or contact a medical unit for checkup and please refrain from participating in the event.
  • Runners need to bring along medical masks when entering the event area.
  • Runners must be present at the Start line area at least 30 minutes before the Start time scheduled for each distance to undergo security and safety checks for epidemic prevention.
  • The Bib must always be clearly attached to the runner's front body. The Organizers reserve the right to invite the runners to leave the running track area if they fail to comply with this regulation.
  • The name on the Bib must match the name on the runner’s ID card or Passport used for registration. Runners shall wear the Bib (distributed before the Race date) throughout the time of the marathon. Any exchange/purchase/present/transfer of the Bib to another person without the Organizers’ acceptance in writing is regarded as a breach of the marathon’s terms and conditions. The Organizers have the right to suspend the competition, refrain from recognising results of all the runners wearing Bib that does not match the Organizers’ list of registered runners.
  • The Finisher medal (for all distances) is to be awarded at the Finish line area to the runner who completes the race within the time specified by the Halong Bay Heritage Marathon. Please check carefully the completion time scheduled for each distance at the marathon's official website: http://halongmarathon.com/179/terms-conditions.html.
  • Medical assistance is available at several points along the running track and from medical volunteers moving on the track. Emergency medical contact numbers are printed on the front of the Bib. For the best medical assistance in the event of an emergency, runners should fill in personal information on the back of the Bib with a ballpoint pen.
  • Energy boosting foods are available at selected points along the running track.
  • Study well the Instructions on the running course map posted on the marathon’s official website:  http://halongmarathon.com/1102/route-map-gpx-file.html.

PREPARE FOR YOUR BEST PERFORMANCE!

WE LOOK FORWARD TO EARLY MEETING YOU AT THE START LINE AND WELCOMING YOU AT THE FINISH LINE!

Sincerely yours,

 

THE HALONG BAY HERITAGE MARATHON 2020’S ORGANIZING COMMITTEE

 

12.11.2020

Contact

© 2014 - 2020 DHA Vietnam.