TERMS & CONDITIONS

Halong Bay Heritage Marathon (HBHM)

Here are Terms and Conditions that runners must be aware of and agreed upon registration and race of HBHM 2019

 

ARTICLE 1: TIME AND PLACE

1.1 Race Day: November 24, 2019.

1.2 Venue: The Quang Ninh Planning, Fair and Exhibition Palace (Cung Quy hoạch & Trien lam Quang Ninh), Tran Quoc Nghien street, Hong Ha, Hon Gai, Halong City, Quang Ninh.

1.3 Tentative running route: Started from Cung Quy hoạch & Trien lam Quang Ninh - Bai Tho Bridge – Dang Ba Hat – Bai Chay Bridge – Route from Bai Chay Bridge to telepheric – Ha Long st. – Hoang Quoc Viet st – Route to Tuan Chau – Tuan Chau Beach – Turn round to Bai Chay Bridge – Dang Ba Hat – Bai Tho Bridge – back to Cung Quy hoạch & Trien lam Quang Ninh.

1.4 The Organizing Committee (later referred to as "the Organizer") reserves the right to change this routes if needed.

 

ARTICLE 2: RACE CATEGORY

HBHM consists of 4 categories: 5 km, 10 km, 21.1-km Half Marathon and 42.195-km Full Marathon.

                                                         

ARTICLE 3: AGREEMENT ON SAFETY AND PERSONAL BELONGINGS FOR RUNNERs

3.1 Runners commit to complying with all legal regulations of the State of Vietnam.

3.2 Race is a physical activity and runners are in physical shape to comfortably undertake the distance of the race at the stated pace. Runners are fully understand your physical limitations and are sufficiently self-aware to stop physical activity before becoming ill or injured.

3.3 If for some reason a runner is not able to complete the race distance and the required pace, the Organizer has the right to dismiss him or her from the race, and he or she understands that there will be no financial compensation for such dismissal.

3.4 Runners have known all risks associated with this running event, ranging from minor injuries to serious injuries, including tripping and falling, contact with other runners, the effects of weather, traffic and the road conditions and even the death. Runners will have to take responsibility for their own safety and health during the race.

3.5 Bib Number: For safety reasons and personal record, all runners must wear the official Bib number that will be handed out in the Race Kit. The Bib number must be worn visible during the race on the front of the runner’s body.

3.6 Belongings on the Race Day: Please leave personal belongings in a bag or backpack. Please mark your personal belongings clearly with your name and Bib number. Do not place any valuables among the items you hand in on the Race Day. Although personal belongings are under staff surveillance, the Organizer cannot be held responsible for any lost items.

3.7 The Organizer will not be responsible for any loss caused by any of the following causes:

- Illness or other accidents (including emergency treatment)

- Loss or damage to personal property

- Late arrival due to public transportation difficulties or poor road conditions.

3.8 The Organizer will provide first aid or professional medical care for any injury, illness or accident and in case of necessity refer the patient to the nearest hospital. The runner will be responsible for paying for emergency medical care and treatment, in particular for costs.

 

ARTICLE 4: PROHIBITIONS

4.1 Runners must not use transportation of any kind while running on the course (for example skate board, bicycle, motorbike, car…)

4.2 Doping is strictly prohibited. Usage of any substance listed by World Anti-Doping Agency (WADA) will result in disqualification.

4.3. The Organizer has the right to request the awarded runners to provide urine specimen to the Organizer for doping tests if there is a suspicion of doping. Runners are required to provide urine samples to the Organizer.

4.4 Participants are not eligible for non-organizational support, including but not limited to water, nutrition, partners, personal items such as hats, towels, water jugs, etc.

4.5 Participants must strictly follow the run by the Organizer's regulations and are not allowed to use short cut or to skip laps. Runners must run in the road, not allowed to run on the pavements, excepts the ways that follows the Organizer's guidance.

4.6 The Organizers arrange timing mats to record the runners’ performance. Any runner who does not receive signal from the timing chips will be considered as not completing the run.

4.7 Do not take advantage of the crowd to promote violence behavior of any kind.

4.8 Do not bring unrelated equipment to the marathon; do not bring any weapon, sharp object that can harm you or others.

4.9 Do not bring any document, leaflet which is unrelated to the event that can be used in propaganda purpose against the Vietnamese government and people.

4.10 Do not wear offensive costume, inappropriate to Vietnamese culture, running with the whole face sealed with contents against the State and people of Vietnam or with contents beyond the program The Organizer recommends runner sto wear provided T-shirt.

4.11 Runners must not violate traffic rules and must obey traffic officer during the running course. If the runner commits a violation, he /she will be fully responsible under the laws of the State of Vietnam and must compensate the damage caused to the Organizer (if any).

4.12 Foreign runners have the responsibility to declare themselves and to make sure their purpose of entry into Vietnam to participate in the HBHM when applying for visa and entry procedures. The runners are also responsible for informing the Organizer about the temporary hotel in Halong while participating in the HBHM.

4.13 Runners must not carry out activities that cause delays, such as: jumping, changing clothes, playing musical instruments, raising funds, asking for signatures ... Runners do not obstruct running by failing to comply with instructions of the Organizer's officers. Runners are not allowed to use toilets outside the designated areas.

 

ARTICLE 5: DISMISSAL OF PARTICIPATION

5.1 Runners will be dismissed if receive any kind of support from any machine/ equipment during the race.

5.2 Runners must stop if there is any show of unusual health symptom (cold, flu, fever,…)

5.3 The Organizer will support plans of health warning to secure safety for runners on course. However, runners will have to take responsible for his or her own safety and health during the race.

 

ARTICLE 6: DELAY AND CANCELATION

6.1 Registration is non-refundable in case of delay or cancelation for any reason.

6.2 Once registration is made and the fee is paid, runners cannot make a refund request to the Organizer for any reason.

6.3 The Organizer has the right to delay or cancel the race in case of any unexpected event according to the law. In this case, the Organizer will make an announcement to all registered runners.

 

ARTICLE 7: TERMS OF REGISTRATION/ CONFIRMATION

7.1 The Organizer requires that registration must be made via the online registration platform on the website if runners are currently living outside of Vietnam. In case there is any technical difficulty or technical error, the Organizer will assist runners with alternative registration and payment option.

7.2 Deadline for registration: To be announced officially on the Race Information 

7.3 Deadline for written name of Bib: September 30.

7.4 All runners participate in 42 km, 21 km or 10 km category will receive a Race Kit containing a race bag, Bib, Timing Chip, T-shirt and guideline document.

Runner of the 5-km category will receive Bib and T-shirt.

7.5 In the 5-km category, runner must be equal or older than 12 years.

In the 10-km category, runner must be equal or older than 18 years.

In the 21-km and 42-km categories, runner must be equal or older than 18 years and must be legally competent to register according to the rule of the Organizer and other requirements regarding registration for example, usage of credit or debit card to make payment.

In cases where runners fall under the prescribed age, a legal guardians must sign the guarantee and bear full responsibility for the safety and the risks that may occur to the guaranteed.

7.6 If you register or are authorized to collect Race Kit on behalf of someone else or group of runners, you will have to commit that you have full delegacy of that runner or group of runners. Terms and conditions will apply to you and the person or group that you register on their behalf equally with your signature.

7.7 Once the registration form has been duly processed, the registration fee will be non-refundable for any reasons. The registration is non-transferable to another competitor, to the next year’s competition or other events. The change of race distance is acceptable before the deadline. You are required to pay the differences between the applicable fee at the time of change and the fee you originally paid if the fee for new race distance is higher, but there will be non-refundable amount if the fee for new distance is lower.

7.8 In case runner made an over payment of registration fee, the Organizer will return the exceed amount to runner via our online payment portal.

7.9 The Organizer will not be responsible for delays in case the applications are not processed due to a faulty Internet, due to not accept the terms and conditions resulting in not being able to send confirmation emails.

 

ARTICLE 8: PRIZES

 

Distances Prizes Quantity  Value  Total
42 Km 1st 1    
2nd 1    
3rd 1    
Consolation prize 2    
21 Km 1st 1    
2nd 1    
3rd 1    
Consolation prize 2    
10Km 1st 1    
2nd 1    
3rd 1    
Consolation prize 2    
5-km funrun prizes are awarded to kid runners under 16 years up to the date of Nov 24, 2019.
5 Km 1st 1    
2nd 1    
3rd 1    
Sum      
     

 

 

 

8.1. The top 6 runners  (3 males, 3 females) of the 42-km, 21-km, 10-km and 5-km categories will each receive Cup, Finisher Medals, and Prizes by cash or in kind depending on agreements with sponsors. In case there will be a portion of prize in cash, 10% of Personal Income Tax will be deducted according to Vietnam's government tax policies. All prizes (in kind) or/and cash vouchers from sponsors are not exchangeable for cash.

8.2. The prize list will be published on the HBHM website under the Prize section.

8.3. The Organizer has the right to dismiss/disqualify runner if there is any violation of terms and conditions of the race.

8.4 Any claims over the prize shall be submitted to the Oragnizer within 24 hours after the prize announcement. For the cases of claims later than the time specified above, the Organizer will review the seriousness of the violation in order to make a suitable decision.

 

ARTICLE 9: TIMING CHIP

9.1 In 42-km, 21-km and 10-km categories, the Organizer will provide the Timing Chip.

9.2 All runners are responsible for any damage to the Timing Chips that lead to failure in measuring their personal results of the race.

 

ARTICLE 10: IMAGES/PHOTOS COPYRIGHT

The Organizer has reserved all the rights and copyright to use any photos, videos, information and any data of this race for the official website, social media page of HBHM or/and for any advertising materials, press, social media, online marketing materials and other marketing activities of HBHM.

 

ARTICLE 11: AIMS

Other terms and conditions regarding technical, specialty and achievements that are not mentioned in this document will follow the regulations of the Association of International Marathons and Distance Races (AIMS).

 

ARTICLE 12: TERMS OF DISPUTES, CLAIMS

12.1 To ensure the safety of running, the Organizers will apply this rule throughout the run, for all runners. Runners  who do not comply with the rules will be deemed ineligible to participate in the running tournament.

12.2 If there is any dispute during the race regarding registration terms and conditions, achievements, results of HBHM, the Organizer has privilege of final decision.

12.3 The Organizer reserves the right to change this rules and regulation in emergency case.

Contact

Contact Number +84 97 818 55 61
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