Terms & Conditions

Terms & Conditions

TERMS AND CONDITIONS

FOR THE HALONG BAY HERITAGE MARATHON 2020

 

Article 1: Date, Timing, and Location     

1.1. Race Date: November 22nd, 2020.

1.2. Registration deadline:

1.2.1. Deadline for registration: October 26th, 2020

1.2.2. Deadline for distance adjustment: October 26th, 2020

1.2.3. Deadline for Bib with printed name: October 26th, 2020

1.3. Categories: Halong Bay Heritage Marathon 2020 consists of four categories: 42.195 km, 21.097 km, 10 km and 5 km.

1.4. Timing

Distance

Start

Cut-off time

Check- In

42 km

5:30

12:30 (7.0 hours)

5:00

21 km

6:00

9:30 (3.5 hours)

5:30

10 km

6:25

8:25 (2.0 hours)

5:55

  5 km

6:35

 

6:00

1.5. Time limit

Apart from the Cut-off time designated for each distance, participants are required to run every 5 km in 50 minutes for both the half-marathon and the full marathon. Road bloacks will be cleared after this time limit to ensure normal traffic. The Organizers will invite any runners failing to achieve this minimum requirement to exit the running track or the runners may have to use the sidewalk to complete the marathon, but their timings are not guaranteed to be precise. When running on the sidewalk, runners must still abide by the general traffic laws. Water and medical stations will close after the time limit.

1.6. Official time

The official time is measured from the moment the runner crosses the starting line to that when he crosses the finish line. The official time is measured electronically (in real time) and timing chips are installed in the Bib. Runners are required to have their Bibs attached to their bodies from the starting line to the finishing line in order for their time to be registered. Results are rounded up to the nearest second.

1.7. At the Start line

Runners shall register their best results achieved in the past races in order to have their starting order assigned. Those who do not register their results will be placed as the last to start. Runners are asked to remain within their designated area and follow directions when moving to the starting point. Failure to follow will lead to being disqualified.

1.8. At the Finish line

The top three ranks in each category are defined based on the actual rank of each runner touching the cross-section of the Finish line (Timing results are not counted for ranking these three).

1.9. Venue

The Start and Finish lines will be at Quang Ninh Planning, Fair and Exhibition Palace (details of the running course are included).

1.10. The Organizers reserve the right to change the course if necessary. The change, if any, will be advised early to runners and related parties.

 

Article 2: Classification

2.1. Professional

- Top 50 athletes in the World Marathon Majors 2019 and 2020 (by the Race Date);

- The athletes who are members of the national teams in ASEAN, Japan, South Korea, China, Hong Kong, Taiwan and Australia.

-  The athletes who are current members of Vietnam’s national athletics team.

2.2. Non–professional

The group includes all the athletes who do not receive preferential offers and purchase Bib number on their own.

 

Article 3: Prize

3.1. Winners of the 42 km, 21 km, 10 km and 5 km will receive trophies and other prizes/services (if any) with the corresponding value from sponsors. Prizes in cash are subject to a 10-percent personal income tax in line with Vietnam’s taxation law. Prizes in kind or vouchers from sponsors cannot be converted into cash.

3.2. For additional information on prizes, visit here.

3.3. The Organizers have the right to cancel any athlete’s results and prizes if any violations of the race’s terms and conditions are found.

3.4. Any questions or complaints about prizes must be sent to the Organizers within 24 hours after the prize awarding ceremony. Any questions or complaints about personal results must also be sent within 24 hours after the race finishes. For late complaints, the Organizers will consider the severity of the situation presented and come up with an appropriate decision.

3.5. With the 21-km and 42-km categories, apart from the common prize system, there will be prizes for men and women athletes in the group from mass population, with four age groups (under 30 years, from 30 to 39 years, from 40 to 49 years, from 50 years and above). Professional runners will not be counted for this ranking.

3.6. The prize is available only for being handed out in Vietnam. The deadline for receiving the prize is one month, starting right after the final results are announced.

3.7. In case a runner wins both prizes, including the general prize specified in Article 3.2 and the prize based on age specified in Article 3.5, the runner can retain the title/rank but will only receive one award, the value of which is the higher one of the two prizes. 

3.8. In order to receive the prize, a winning runner needs to complete the following steps:

- Fill in the Application for Prize Reception

- Prepare a copy of ID card/ passport

- Sign the commitment form related to personal income tax (Form 02/CK-TNCN)

In case the winning runner does not have any of the papers mentioned above, ROC has the right to decline to hand out the prize and request the runner to supplement the papers in order to receive the prize.

 

Article 4: Timing chip

Runners participating in the 42-km, 21-km and 10-km marathon will receive a timing chip. Runners are responsible of taking care of their timing chips in order for their results to be valid. The Organizers are not responsible if the chip is damaged by the runner, leading to their invalid results.

 

Article 5: Terms on Registration and Confirmation

5.1. Runners residing abroad shall register at the race’s website. In case the runner runs into problems or technical difficulties in the process of registration, the Organizers will provide alternative methods of registration and payment.

5.2. A runner registering twice for the race, using a fake name, or falsifying birth date, biological gender or profile photo is considered disqualified to attend the race.  
5.3. Runners registering for either the 42-km, 21-km or the 10-km category will receive a Race Kit including: a Bib number, a timing chip, a T-shirt, a bag and a guide book.

5.4. Runners registering for the 5-km category will receive a Race Kit including: a Bib number, a T-shirt and a guide book.

5.5. Age limit:

  • For the 5-km category: No limit.
  • For the 10-km marathon: The runner must be at least 14 years (born in 2006 or earlier).
  • For the 42-km and 21-km marathons: At least 16 years (born in 2004 or earlier). The runner shall be responsible for having full legal jurisdiction, including but not limited to parental approval, to register for the race as stipulated by the Organizers, and to meet other conditions related to the registration, such as using a credit/debit card for paying the registration fee.
  • On the Rade Day, runners aged between 16-18 years can only join the competition must have permission in writing from their parents, or their legal guardian.
  • In the event that a runner does not meet the age requirement, the legal guardian is required to sign an authorization form and be held fully responsible for the safety and the risks that may occur to the guaranteed.

5.6. In case an individual is a representative and/or is authorized to register and/or collect the Race Kit on behalf of someone else or group of runners, the individual shall have to commit to having full delegacy of that runner or group of runners in the moves. Terms and conditions will apply to the representative or the authorized person as fully as per  the direct registration.

5.7. After the runners’ registration and fee payment are completed, the registration fee will be non-refundable. The participant is not allowed to change personal information or transfer to any third party the right to join the marathon.

5.8. Changing the running distance is accepted if it is requested before the deadline stipulated in Article 1.2. The runner will have to pay the differences if the fee for the new distance is higher than that for the initially registered distance, while there will be non-refundable amount if the fee for the new distance is lower.

5.9. In case the runner overpays the registration fee, the Organizers will send back the excess amount to the runner via the online payment portal.

5.10. The Organizers will not be responsible for delays in case the applications are not processed due to a faulty Internet, due to failure to accept the terms and conditions, resulting in failing to send confirmation emails. A registration is considered valid based on the payment time shown on the Organizers' account.

5.11. The ruling at Article 5.10. is also applicable to the Organizers' discount and promotional campaigns.

 

Article 6: Runner’s commitment to law and safety, to the running track and personal property

6.1. Runners must abide by all legal regulations of the government of S.R.Vietnam.

6.2. Runners must obey sports rules and do not use drugs. The Organizers have the right to ask a winning runner to provide urine sample for doping tests, should there be any doubt about doping use. The runner is required to provide urine sample to the Oragnizers.

6.3. When joining the race, the runner pledges to be physically fit to participate in the registered category and the time that the Organizers require for completing the distance. Runners are committed to understanding their own health limits and being aware of when physical activities should be stopped to avoid injury.

6.4. In case a runner does not finish the running course within the official cut-off time (see Articles 1.4 and 1.5), the Organizers have the right to request him to stop and there will be no financial compensation, including financial compensation and/or other compensations, for this request.

6.5. Runners must understand all risks associated with this running event, including but not limited to tripping and falling, collision with other runners, the effects of weather, traffic, the road conditions, from minor to serious injuries, and even death. Runners will have to take responsibility for their own safety and health during the race and commit to not holding the Organizers accountable for any of the mentioned incidents.

6.6. Runners are responsible for carefully researching the running track before the official Race Day and take full responsibility if they run the wrong course leading to the failure in completing the course or in having their performance recognised.

6.7. Bib number

6.7.1. The name on the Bib must match that on the runner's Identity Card or Passport used for registration.

6.7.2. Runners must wear the Bib number (granted before the Race day) throughout the time of the competition. Any exchange, sale, gifting, transfer of the Bib number to another person without the Organizers' written consent is considered a violation of the race's terms and conditions. The Organizers reserve the right to stop the play and not to recognize results by all the runners who wear a Bib number not in line with the Organizers' registration list.

6.8. Personal belongings

Runners leave personal belongings in a bag or backpack and mark clearly with the Bib number. Do not place any valuables among the items to be handed over at the Organizers' counters.

6.9. The Organizers are not responsible for any damage caused by:

- Illnesses or accidents (including emergency treatment)

- Loss or damage of personal belongings.

- Late arrival due to difficulties and/or public traffic or road conditions.

6.10. Medical care

The Organizers will provide first aid or professional medical care for any injury, illness or accident and in case of necessity, refer the patient to the nearest hospital. The runner will be responsible for covering expenses of emergency medical care and treatment.

 

Article 7: Prohibitions

The Organizers will not allow any runner to participate in the marathon and continue to run once the Race has started, if they violate the following rules:

7.1. Runners are not allowed to use any wheeled vehicles or pedestrian conveyance (skateboard, rollerblade, shoes with wheels attached, bicycle, motorbike, etc.).

7.2. Runners are strictly prohibited from using doping and any other substances listed in the Prohibited List provided by the World Anti-Doping Agency. Runners must not use stimulants, drugs or medicines that increase the feeling of excitement during competition.

7.3. Runners are not allowed to receive help from sources other than the Organizers (such as: water, nutritional intakes, partners…).

7.4. Runners must follow the running course layout. Anyone attempting to leave the course without permission will be immediately disqualified. Anyone attempting to shorten the length of the course (taking shortcuts) will also be disqualified. Shortcuts can be detected by referees or monitoring devices and video. The final decision belongs to the Organizers.

7.5. Runners need to run through the starting mat, the test rugs on the running track and the finishing carpet, otherwise it will result in failure to complete the course. Any runner whose signal is not captured by all the chip mats will be considered as failing to complete the race.

7.6. Runners are not allowed to conduct acts, or have a speech that harass or induce the crowd, cause violence, damage or harm the Race.

7.7. Runners are not allowed to bring unrelated equipment to the marathon; any weapon or sharp object that can harm others.

7.8. Runners are not allowed to bring any document, fliers with content unrelated to the event that can be used in propaganda purpose against the Vietnamese government and people; or the content contrary to the policies of the Party and the State or is not consistent with Vietnam's customs and traditions.

7.9. Runners are not allowed to wear offensive costume, inappropriate to Vietnam's culture, those carrying images that are against the State and people of Vietnam; images that go against the Party and the State policies; run with the entire face covered.

7.10. Runners must not violate traffic rules while on the running course. If a runner commits a violation, he will be fully responsible before the laws of the State of Vietnam and must compensate the damage caused to the Organizers (if any).

7.11. Foreign runners have the responsibility to declare themselves and to make sure their purpose of entry into Vietnam to participate in the race when applying for visa and entry procedures in Vietnam. The runners are also responsible for informing the Organizers about their accommodation address while participating in the race.

7.12. Runners must not conduct activities that may cause delays, such as: dancing, changing clothes, playing musical instruments, raising funds, asking for signatures... Runners do not obstruct the race by failing to comply with instructions by the Organizers. Runners are not allowed to use toilets outside the designated areas.

 

Article 8: Delay and cancellation terms

8.1. Runners will not get refund of the registration fee should the race be cancelled/delayed under any reason.

8.2. After completing registration and fee payment, runners cannot ask for refunds relating to the registration for any reason.

8.3. In case of unfavourable weather or unforeseen circumstances, the Organizers will notify the runners of the cause before the Race day. The Organizers can delay the event and are responsible for notifying the runners of the date to which the event is delayed.

 

Article 9: Images/Photo Copyright

The Organizers reserve all the rights and copyright to use any articles, photos, videos, and any data of this race, and the right to use these materials for the official website, social media sites or/and for media outlets for the purpose of marketing and promoting the Race.

Copyright of this information includes, but is not limited to, names and information such as age, address (place of birth, province, city) of the runners mentioned in the article related to the event.

 

Article 10: Rules and Format of Competition

All issues related to the rules and the format of competition are complied with the race’s terms and conditions, the regulations of the Association of International Marathons and Distance Races (AIMS) and the current athletic regulations.

For more information, visit: http://aims-worldrunning.org.

 

Article 11: Terms for Implementation

11.1. To ensure the safety of running, the Organizers will apply these rules throughout the race to all runners. Runners who do not comply with the rules will be deemed ineligible to participate in the race.

11.2. If there is any dispute during the race regarding registration terms and conditions, achievements, results of the Race, the Organizers have the privilege of making the final decision.

11.3. The Organizers reserve the right to change these terms and conditions in the event of an emergency.

Contact

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