TERM & CONDITIONS

TERMS AND CONDITIONS

Halong Bay Heritage Marathon 2017

(Xem Điều lệ giải chạy bằng tiếng Việt tại đây: http://halongmarathon.com/dieu-le-giai-chay-ha-long-bay-heritage-marathon-2017/)

Here are terms and conditions that runner must be aware and agreed upon registration and race of Halong Bay Heritage Marathon 2017

ARTICLE 1: TIME AND PLACE

1.1 Race Day: 25th November 2017

1.2 Venue: Cung Quy hoạch & Trien lam Quang Ninh, Tran Quoc Nghien Street, Hong Ha, Hon Gai, Halong City, Quang Ninh

1.3 Tentative running route: Started from Cung Quy hoạch & Trien lam Quang Ninh - Bai Tho Bridge – Dang Ba Hat – Bai Chay Bridge – Route from Bai Chay Bridge to telepheric – Ha Long st. – Hoang Quoc Viet st – Route to Tuan Chau – Tuan Chau Beach – Turn round to Bai Chay Bridge – Dang Ba Hat – Bai Tho Bridge – back to Cung Quy hoạch & Trien lam Quang Ninh.

1.4 The Organizer reserves the right to change this routes if needed.

 

ARTICLE 2: RACE CATEGORY

Halong Bay Heritage Marathon consists of 4 categories: 5km, 10km, Half-marathon 21.1km and Full marathon 42.195km

 

ARTICLE 3: AGREEMENT ON SAFTY AND PERSONAL BELONGINGS FOR RUNNER

3.1 Race is a physical activity and participants are in physical shape to comfortably undertake the distance of the race at the stated pace. Runners are fully understand your physical limitations and are sufficiently self-aware to stop physical activity before become ill or injured.

3.2 If for some reason participant not able to run the race distance and the required pace, the Organizer has the right to dismiss him or her from the race and he or she understand that there will be no financial compensation for such dismissal.

3.3 Participants have known all risks associated with this running event, which cannot be eliminated completely, ranging from minor injuries to serious injuries, including, but not limited to tripping and falling, contact with other Runners, the effects of weather, traffic and the conditions of the road and even the death. Participants will have to take responsible for their own safety and health during the race.

3.4 BIB Number: For safety reasons and personal record, all runners must wear the official BIB number that will be handed out in the Race Kit. The BIB number must be worn visible during the race on the front of runner’s body.

3.5 Belongings on race day: Please leave personal belongings in a bag or backpack. Please mark your personal belongings clearly with your name and BIB number! Do not place any valuables among the items you hand in on race day. Although the personal belongings are under staff surveillance, the Halong Bay Heritage Marathon Organizer cannot be held responsible for any lost items.

 

ARTICLE 4: PROHIBITIONS

4.1 Runners must not use transportation of any kind while running on the course (for example skate board, bicycle, motorbike, car,…)

4.2 Doping is strictly prohibited. Usage of any substance listed by World Anti-Doping Agency (WADA) will result in disqualification.

4.3 Do not take advantage of the crowd to promote violence related behavior of any kind.

4.4 Do not bring unrelated equipment to the marathon; do not bring any weapon, sharp object that can harm you or others.

4.5 Do not bring any document, leaflet which is unrelated to the event that can be used in propaganda purpose against Vietnamese government and people.

4.6 Do not wear offensive costume, inappropriate to Vietnamese culture. The Organizer recommend runner to wear provided T-shirt.

4.7 Runner must not violate traffic rules and must obey traffic officer within the running course.

4.8 Oversea runner should take responsibilities to inform and declare their purpose of Vietnam visit during visa application and immigration that included attendance of Halong Bay Heritage Marathon 2016 and clearly inform the Organization about their hotel address in Halong when join Halong Bay Heritage Marathon 2016

4.9 Any violated runner will be held responsible for their action under Vietnamese law and is subjected to any damage/loss of the Organizer.

 

ARTICLE 5: DISMISSAL OF PARTICIPATION

5.1 Runner will be dismissed if receive any kind of support from any machine/ equipment during the race.

5.2 Runner must stop if there is any show of unusual health symptom (cold, flu, fever,…)

5.3 The Organizer will support plans of health warning to secure safety for runner on course. However, runner will have to take responsible for his or her own safety and health during the race.

 

ARTICLE 6: DELAY AND CANCELATION

6.1 Registration is non-refundable in case of delay or cancelation for any reason.

6.2 Once registration is made and the fee is paid, runner cannot make a refund request to the Organizer for any reason.

6.3 The Organizer has the right to delay or cancel the race in case of any unexpected event according to the law. In this case, the Organizer will make an announcement to all registered runners.

 

ARTICLE 7: TERMS OF REGISTRATION/ CONFIRMATION

7.1 The Organizer requires that registration must be made via our online registration platform on our website if runner is currently living outside of Vietnam. In case there is any technical difficulty or technical error, the Organizer will assist runner with alternative registration and payment option.

7.2 The deadline for registration 12nd  November 2016.

7.3 All runner participate in 42km, 21km, 10km will receive a race-kit containing race bag, BIB, T-shirt and guideline document, runner of 5km category will receive BIB, T-shirt and guideline document .

7.4 In the 5km runner must be equal or older than 10 years old on race day;  In the 10km category, runner must be equal or older than 15 years old on the race day; In 42km and 21km category, runner must be equal or older than 18 years old and must be legally competent to register according to the rule of the Organizer and other requirements regarding registration for example, usage of credit or debit card to make payment.

7.5 Children under 10 years old who want to participate in 5km or under 15 years old who want to participate in 10km race need the guardian’s signature on the form provided by the committee before the Race Day.

7.6 If you register or are authorized to collect Race Kit on behalf of someone else or group of runners, you will have to commit that you have full delegacy of that runner or group of runners. Terms and conditions will apply to you and the person or group that you register on their behalf equally with your signature.

7.7 Once the registration form has been duly processed, the registration fee will be non-refundable for any reasons. The registration is non-transferable to another competitor, to the next year’s competition or other events. The change of race distance is acceptable before the deadline. You are required to pay the differences between the applicable fee at the time of change and the fee you originally paid if the fee for new race distance is higher, but there will be non-refundable amount if the fee for new distance is lower.

7.8 In case runner made an over payment of registration fee, the Organizer will return the exceed amount to runner via our online payment portal.

 

ARTICLE 8: PRIZES

 

Distances Prizes Quantity  Value  Total
42Km 1st 1             20,000,000                              20,000,000
2nd 1             15,000,000                              15,000,000
3rd 1             10,000,000                              10,000,000
Consolation prize 2               1,000,000                                2,000,000
21Km 1st 1             15,000,000                              15,000,000
2nd 1             10,000,000                              10,000,000
3rd 1               5,000,000                                5,000,000
Consolation prize 2                  500,000                                1,000,000
10Km 1st 1               5,000,000                                5,000,000
2nd 1               3,000,000                                3,000,000
3rd 1               1,000,000                                1,000,000
Consolation prize 2                  300,000                                   600,000
Funrun 5km prizes are awarded to kid runners under 16 years old up to the date of Nov 25, 2017
5Km 1st 1               1,000,000                                1,000,000
2nd 1                  500,000                                   500,000
3rd 1                  200,000                                   200,000
Sum               87,500,000                              89,300,000
Total             175,000,000                            178,600,000

 

8.1. Thirty Six (36) runners who are among top finisher (18 male, 18 female) of 42km, 21km, 10km and 5km courses will receive Cup, Finisher Medals, and Prizes by cash or in kind depending on agreements with sponsors. In case there will be a portion of prize in cash, 10% of Personal Income Tax will be deducted according to Vietnam Government Tax Policies. All prizes (in kind) or/and cash vouchers from sponsors are not exchangeable for cash.

8.2. The Organizer has the right to dismiss/ disqualify runner if there is any violation of terms and conditions of the race.

ARTICLE 9: TIMING CHIP

9.1 In 42km, 21km and 10km category, the Organizer will provide timing chip.

9.2 All runners are responsible to any damage to the timing chips that lead to fail in measuring their personal results of the race

9.3 Timing chip must be returned to the Organizer upon finish in order to receive Finisher Medal.

9.4 To optimize performance of the timing chip, timing chip should be attached to runner’s shoes through the shoes laces.

 

ARTICLE 10: IMAGES/PHOTOS COPYRIGHT

The Organizer has reserved all the rights and copyright to use any photos, videos, information and any data of this race for the official website, social page of Halong Bay Heritage Marathon or/and for any advertising materials, press, social media, online marketing materials and other marketing activities of Halong Bay Heritage Marathon.

 

ARTICLE 11: AIMS

Other terms and conditions regarding technical, specialty and achievements that are not mentioned in this document will follow the regulations of Association of International Marathons and Distance Races (AIMS).

 

ARTICLE 12: TERMS OF DISPUTES, CLAIMS

12.1 If there is any dispute during the race regarding registration terms and conditions, achievements, results of Halong Bay Heritage Marathon 2017, the Organizer has privilege of final decision.

12.2 The Organizer reserves the right to change this rules and regulation in emergency case.

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